Landlords and Self Assessment For Rental Income

If you earn income from letting out property in the UK, you’re likely required to file a self assessment for rental income with HMRC. Even if your property generates modest earnings, ignoring this obligation can lead to penalties, interest charges, or a tax investigation.

Being a landlord is more than just collecting rent. It’s a business — and like any business, there are rules and responsibilities. Understanding your tax obligations isn’t just about compliance; it’s about making smart financial decisions. Many landlords overpay tax because they miss out on allowable deductions, or underpay and risk fines. This article will make sure you’re in neither camp.

Do All Landlords Need to Submit a Self Assessment Tax Return?

In the UK, not all income is taxed at source. Unlike salaried employment, where income tax is deducted automatically through PAYE, rental income typically requires the landlord to report earnings and pay tax manually via Self Assessment.

Who Must Register for Self Assessment?

You must register for Self Assessment for rental income if any of the following apply:

• Your total rental income exceeds £1,000 in a tax year (before expenses)

• You earn rental income in addition to other untaxed income, such as dividends or freelance earnings

• You let property jointly, such as with a spouse or partner, and you’re responsible for a share of the income

• You are a non-resident landlord, meaning you live abroad for more than six months but rent out property in the UK

Exceptions and Thresholds

If your total income from property is under £1,000 in a tax year, you may be able to use the property income allowance, which exempts you from filing. However, this doesn’t apply if you claim expenses — in that case, you’ll need to register and file.

How and When to Register

If you’re new to rental income, you must inform HMRC by 5 October following the end of the tax year in which you started letting. You can do this by registering online for Self Assessment. Once registered, you’ll receive a Unique Taxpayer Reference (UTR), which you’ll use to submit your self assessment tax return for rental income.

What Counts as Rental Income (and What Doesn’t)

Understanding what to include on your tax return is crucial. HMRC requires you to declare all income derived from letting property, not just the rent you collect monthly.

Included in Rental Income:

When calculating income for your self assessment for rental income, you must include:

• Monthly or weekly rent payments from tenants

• Non-refundable deposits, such as those retained for damage

• Cleaning or gardening charges paid by the tenant to you

• Utility payments you receive from the tenant if you pay the bill yourself

• Insurance claims or compensation for rental loss

• Lease premiums (a lump sum paid in exchange for granting a lease)

If the tenant pays you in kind (for example, with work or materials), the market value of that contribution counts as income too.

Excluded from Rental Income:

Some payments or arrangements don’t form part of your taxable rental income:

• Refundable tenant deposits held in a deposit protection scheme

• Capital gains from the sale of a rental property (these are declared under Capital Gains Tax)

• Income from a lodger in your own home, if covered under the Rent a Room Scheme (up to £7,500 tax-free)

If you’re using a letting agent, they may deduct fees before passing rental income to you — but you still need to declare the gross amount received before their deductions.

Calculating Taxable Profits from Rental Income

The tax you owe isn’t based on your rental income alone — it’s based on your profits, which is the income left after deducting allowable expenses. HMRC allows landlords to deduct certain costs incurred in the day-to-day running of a rental property.

Step-by-Step: How to Calculate Your Taxable Profit

1. Add up all rental income (as outlined in the previous section)

2. Deduct allowable expenses (we’ll cover these in detail shortly)

3. The result = your taxable rental profit

This is the figure you report on your self assessment for rental income. If you own more than one property, profits and losses are usually pooled together.

If your expenses exceed your rental income, you may have made a rental loss, which can be carried forward and offset against future rental profits — but not against other forms of income.

What If You Co-Own the Property?

If you own property jointly, rental income and expenses must be split according to ownership share — usually 50/50 for spouses or civil partners. However, you can elect to split income differently if your beneficial interest differs and you submit a Form 17 to HMRC.

Allowable Expenses for Landlords

Claiming the right expenses can significantly reduce your tax bill. HMRC allows landlords to deduct costs that are wholly and exclusively incurred for the purpose of renting out the property.

Common Allowable Expenses

These are expenses you can typically claim on your self assessment for rental income:

• Mortgage interest (not the capital repayment) — limited by the mortgage interest relief rules

• Letting agent fees and property management charges

• Repairs and maintenance (e.g. fixing a broken boiler, repainting, plumbing)

• Buildings and contents insurance

• Utility bills (if you pay them as the landlord)

• Council tax (if the property is unoccupied or if you cover it)

• Service charges and ground rents

• Accountancy fees related to rental income

• Advertising costs for finding new tenants

• Phone calls, postage, and travel expenses related to managing the property

• Replacement of domestic items (like white goods or furniture) under the replacement relief scheme

What You Can’t Claim

Certain costs are explicitly not allowable against rental profits:

• Capital improvements (e.g. building an extension or upgrading to a new kitchen)

• Private expenses or any cost not directly related to the rental activity

• Initial purchase costs of the property (e.g. stamp duty, legal fees, surveyor fees)

• Mortgage capital repayments

Mortgage Interest Tax Relief: The 20% Credit

As of recent tax years, landlords no longer deduct mortgage interest as a direct expense. Instead, they receive a 20% tax credit on mortgage interest paid. This affects higher-rate taxpayers more severely, as it reduces the tax benefit they once had.

Filing the Self Assessment Tax Return (SA100 + SA105)

When you’re reporting guaranteed rental income to HMRC, it’s not just a matter of logging into your online account and typing in a number. You must fill out specific forms, either digitally via HMRC’s Self Assessment system or by submitting paper versions.

The SA100: Main Self Assessment Form

This is the core tax return form used by individuals to declare all forms of income. It covers:

• Employment

• Pensions

• Investments

• Capital gains

• Student loans

• Tax reliefs

Every landlord who files a self assessment for rental income must complete the SA100 — even if property income is your only income source.

The SA105: UK Property Supplement

This is the dedicated section for reporting rental income. You must include:

• The total rental income received

• Allowable expenses broken down by category

• Capital allowances, if any

• Any losses brought forward or carried forward

• Reliefs or adjustments (e.g. replacement of domestic items relief)

• Your share of income and expenses if the property is jointly owned

Filing Options

• Online via HMRC Gateway (most common)

• Commercial software (often easier and more flexible, especially for multiple properties)

• Paper return (must be filed by 31 October — not recommended due to earlier deadline)

If you file online, the system will automatically calculate your tax liability based on the numbers entered in SA100 and SA105. Always double-check entries — particularly mortgage interest (which is claimed as a tax credit now), expense categories, and ownership percentages.

When to Get Professional Help

Consider hiring a tax adviser or accountant if:

• You own multiple properties

• You’re a non-resident landlord

• You’ve made a loss and want to carry it forward correctly

• You’re unsure how to split income with a partner

• You have capital improvements or complex expense claims
  

Key Deadlines and Penalties for Late Filing

 

Missing deadlines with HMRC can quickly lead to unnecessary fines and interest charges. Staying on top of key dates is an essential part of managing your rental income responsibly.

Important Self Assessment Deadlines

For the tax year 6 April to 5 April, the deadlines are:

• 5 October: Deadline to register for Self Assessment (if you’re a first-time filer or new landlord)

• 31 October: Deadline for submitting a paper tax return

• 31 January: Deadline for filing your online tax return and paying any tax owed

So, for the tax year ending 5 April 2025, you’d need to:

• Register by 5 October 2025

• Submit paper returns by 31 October 2025

• File online and pay by 31 January 2026

Payment Deadlines

• 31 January: Pay your balancing payment (i.e. what you owe for the last tax year)

• 31 July: Pay your second “Payment on Account,” if applicable (this is an advance towards next year’s tax bill)

Late Filing Penalties

If you miss the 31 January filing deadline:

• £100: Automatic penalty if up to 3 months late

• Additional daily penalties: £10 per day (up to 90 days)

• 6 months late: Further penalty of £300 or 5% of tax due (whichever is higher)

• 12 months late: Another £300 or 5% charge (again, whichever is higher)

Interest is also charged on late tax payments — currently at HMRC’s official rate, which may change with Bank of England base rates.

Frequently Asked Questions 

1. Do I need to file a self assessment for rental income if I only earned a small amount?

Yes, if your total rental income exceeds £1,000 in a tax year, you must register and file a self assessment for rental income. If your income is below this threshold and you do not claim any expenses, you might qualify for the property income allowance — but you still need to ensure this is reported correctly.

2. What happens if I forget to submit my self assessment for rental income on time?

HMRC will issue automatic penalties for late submissions. Failing to file your self assessment for rental income by 31 January results in an immediate £100 fine, even if no tax is due. Continued delays increase penalties significantly, along with interest on unpaid tax.

3. Can I claim the full amount of my mortgage as an expense in my self assessment for rental income?

No. Since April 2020, landlords can no longer deduct mortgage interest from rental income directly. Instead, you receive a 20% tax credit on the interest portion. This change is a key consideration when completing your self assessment for rental income, particularly for higher-rate taxpayers.

4. I live overseas — do I still need to submit a self assessment for rental income in the UK?

Yes. If you are a non-resident landlord renting out UK property, you are still liable to pay UK tax on rental income and must file a self assessment for rental income. You may need to register under the Non-Resident Landlord Scheme, where your letting agent or tenant deducts tax before passing rent to you.

5. Do I need to file a self assessment for rental income if the property is owned jointly with my spouse?

Yes. HMRC treats each owner as receiving a share of the income. In most cases, this is a 50/50 split, and both spouses must file a self assessment for rental income if they each receive more than £1,000 in gross income. If ownership is unequal, a Form 17 and legal documentation must support any alternative split.

6. Can I file a self assessment for rental income using commercial software instead of HMRC’s online service?

Absolutely. Many landlords use third-party software like FreeAgent, TaxCalc, or Xero, which often provide a smoother experience when managing multiple properties. Just make sure the software supports the SA105 property income form, which is essential for a proper self assessment for rental income.

7. What are the most commonly missed expenses in a self assessment for rental income?

Landlords often forget to claim:

• Mileage and travel for property visits

• Phone and stationery costs related to rental management

• Accountant fees for preparing rental accounts

• Service charges on leasehold flats
  These are all legitimate deductions when completing your self assessment for rental income, provided they are incurred solely for the rental business.

8. Do I need to complete a self assessment for rental income if the property is vacant?

If you’re still incurring costs while the property is empty — for example, during renovation or between tenants — and intend to continue letting, you must still file a self assessment for rental income. You can claim allowable expenses for this period, even if no income was received.

9. What records do I need to keep for my self assessment for rental income?

HMRC requires you to keep records of:

• Rent received (invoices or bank statements)

• Expense receipts and invoices

• Mortgage statements

• Tenancy agreements

• Repairs and maintenance costs

• Agent statements and fees
  Keep these records for at least 5 years after the 31 January deadline following the tax year, to support your self assessment for rental income if audited.

10. Can I carry forward a loss from my rental property to offset future profits in my self assessment for rental income?

Yes. If your expenses exceed your rental income, you’ve made a rental loss. This can be carried forward to reduce future rental profits, but only if you continue letting. You can’t offset these losses against other income (e.g. employment or dividends) unless the property qualifies under certain reliefs

Need Help With Your Self Assessment for Rental Income?

At The Taxcom, we specialise in helping landlords across the UK manage their tax responsibilities with confidence and precision. Whether you’re filing for the first time, restructuring your property finances, or facing a complex situation, we’re here to support you every step of the way.

Contact us today